Rules and conditions
For members under 18 years of age, the payment must be signed by his/her parent or guardian who is his/her legal representative and who will be held solidarily liable for the performance of all obligations arising from the rules and conditions. The payment can be done by an underage client, if they can prove their legal representative’s agreement.
Persons aged 15 and above are allowed to use the gym alone only with their legal representative’s agreement. Without the agreement, they must be accompanied by an adult who will be held responsible for the minor’s wellbeing and obeying of the gym rules. Persons aged 12–14 can only use the gym when accompanied by an adult.
Children under the age of 12 are not allowed to use the gym, but are allowed to stay on the premises without extra fees only under strict supervision of an adult client or their legal representative. Toddlers and infants must be in a pram, safety seat or playpen.
For using the gym with more than one person, a corresponsive membership plan must be acquired.
Private Gym OÜ has the right to change the rules and conditions, opening hours, time schedule and price list unilaterally at any time.
Private Gym has the right to hold campaigns with conditions that will not be considered as amendment of the contract terms and will not be applied to contracts already in effect.
All the terms and conditions will come into force on the commencement date and time of purchasing a membership plan and apply until the end of the stated validity period of a certain membership plan. If the client does not use up the entire access amount provided with the purchased membership plan within the validity period, the membership will expire and no refunds will be made.
Using the gym, clients personally or with assistance by a representative monitor their physical well-being and do not put themselves in dangerous or health harming situations. Private Gym OÜ is not responsible for the health and well-being of the clients.
Private Gym OÜ is not responsible for safekeeping personal items left behind.
A member shall behave in accordance to good manners and use the gym’s property accordingly and purposefully. It is not allowed to smoke or use alcohol and drugs on the premises. Pets are not allowed in the gym.
Purchasing a membership plan, the client receives a personal access code which is only active during the time of reservations. It is forbidden to share the code with other parties. In case of leaking or misusing the code, Private Gym OÜ has the right to change or deactivate the code.
Private Gym OÜ has the right to temporarily or definitively suspend a member from the gym who disobeys any of the above-mentioned rules or raise a penalty fee demand against them in a reasonable amount.
Members have the right to cancel a booking up to 3 hours before the start of the reservation time. Later cancellations or not showing up will be considered as used reservations.
When leaving the gym, members are obliged to put the training equipment and other objects back in their place, turn off all the lights and make sure the entrance door correctly shuts behind them.
Private Gym has the right to perform any kind of maintenance, cleaning, servicing and repairs in the gym and on its equipment to ensure the cleanliness and best condition of the premises at any time but in a manner that disturbs the members the least. When possible, members will be informed of such maintenance works reasonably in advance. Members are obliged to withstand such maintenance without raising any claims with the club.
Private Gym has the right to hold events in the gym that may result in temporary limitations to the use of the premises. The club informs members of any events reasonably in advance by posting the respective information on the website and/or social media accounts and/or by email. Reservations made for the day of the event will be canceled and returned to the clients.
Using the gym, clients acknowledge that there is a surveillance camera in the room. In case of theft, violation of rules or other urgent situations (for example damaging the property or someone’s health) Private Gym OÜ has the right to share the footages with third parties when necessary for getting legal help, identifying a burglar, making a police statement etc. All problems will be tried to solve privately through negotiations between the client/clients and Private Gym OÜ.
Failure to receive an invoice will not in any case free the member of any contractual payments as the member should anticipate the amount. When paying based on e-invoice standing order agreement the member must insure the availability of the correct amount on their account on the date stated in the contract.
In case a member delays with paying any contractual fees, the club has the right to charge an interest of 0.15% of the amount due for every day the payment is delayed until the complete amount has been paid.
When a member is obliged to simultaneously pay the club different contractual fees, first expenses related to the collection of fees will be covered from the payments made to fulfill duties; second other obligations (incl. interests and fines); and finally the main claims (incl. membership fees).
Private Gym OÜ has the right to refer contractual claims against a member in part or in full to any persons including collection agents and/or other institutions dealing with claims without consent from the member.
In case a legal entity or any other third person pays for a member or for a member’s use of the club, the consent of the respective person must be presented to Private Gym. In the event of any debts, Private Gym OÜ has the right to demand payment of the fees from the member directly as well.
Private Gym OÜ-l on õigus spordisaali kasutusleping ilma etteteatamistähtajata erakorraliselt üles öelda ja ka edasine kasutusõigus keelata, kui: on tuvastatud kliendipoolne reeglite rikkumine; klient on endale ja/või teistele ohtlik; klient tahtlikult kahjustab või varastab spordisaali vara; kliendil on korduvalt tekkinud võlgnevus; klient viivitab võlgnevuse tasumisega üle 2 kuu.
Private Gym OÜ has the right to cancel a membership extraordinarily without prior notice in case: the member has breached the rules and conditions; the member’s activity in using the gym poses a danger to themselves or others; the member intentionally damages or steals the gym property; the member has delayed with the payment of any contractual fees for at least two months or on more than three times in a calendar year.
On the occurrence of a cause to cancel a membership, Private Gym OÜ has the right to demand payment of a penalty fee and/or apply a lifelong ban on using the sports club with or instead of the cancellation.
The club has the right to cancel a membership regardless of the reason by notifying the member one week in advance.
Private Gym will refer any notifications and requirements to the member via the contact information stated in the registration form, primarily to the e-mail address. Notifications and other correspondence will be considered as delivered once five (5) calendar days have passed since the referral.
Members are obliged to immediately update their profile or inform the club via e-mail info@privategym.ee of any changes in personal data or contact information.
In any issues not regulated in the contract rules and conditions, the parties will follow legislation valid in the Republic of Estonia. All disputes will be settled by negotiations and in case of failure to reach agreement the disputes will be settled at Harju County Court in accordance with the legislation of the Republic of Estonia.